Posted 1 month ago
Executive Assistant
Equinix is the world’s digital infrastructure company, operating 250 data centers across the globe and providing interconnections to all the key clouds and networks. Businesses need one place to simplify and bring together fragmented, complex infrastructure that spans private and public cloud environments. Our global platform allows customers to place infrastructure wherever they need it and connect it to everything they need to succeed.
We are a fast-growing global company with 20+ years of continuous growth. Through our innovative portfolio of high-performance products and services, we have created the largest, most active global ecosystem of 10,000+ companies, including 2,000+ networks and 3,000+ cloud and IT service providers in 32 countries spanning six continents.
A career at Equinix means you will collaborate on work that impacts the world and be surrounded by endless opportunities to learn new skills and grow in varied directions. We embrace diversity in thought and contribution and are committed to providing an equitable work environment that is foundational to our core values as a company and is vital to our success.
Job Summary
The Executive Assistant reports to a VP or VPs.
Responsibilities
Meeting and Event Planning/Preparation:
Streamlines meeting coordination by meticulously organizing and curating agendas and all essential meeting materials, including presentations and reports
Ensures a seamless meeting experience by taking care of all logistics, such as preparing and setting up meeting rooms, as well as arranging catering for both internal and external meetings
Exemplifies hospitality and professionalism by extending a warm and friendly welcome to any onsite Marketing team members, external/internal visitors
Excellently orchestrates business unit special events(in-person/virtual/hybrid), ensuring meticulous planning and organization to create memorable and impactful employee engagement
Support to the Global Marketing Leadership Team (MLT):
Assume the crucial role, in partnership with other executive assistants within Global Marketing, of organizing the programming and content for any meeting cadence, ensuring each session is informative, interactive, inspiring, and aligned with the MLT's objectives
Take the lead in driving projects assigned by the MLT during these meetings, ensuring their seamless execution and successful outcomes
Whenever is needed, be the backup coverage of another executive assistant within Global Marketing function
Communications
Demonstrates unwavering commitment to confidentiality and handles highly sensitive information with the utmost professionalism and discretion
Takes ownership of curating and orchestrating in person/virtual/hybrid Marketing employee engagement events & respective MLT’s offsites, meticulously gathering all necessary materials, and ensuring the delivery of top-quality events that resonate with the audience
Consistently and proactively publishes engaging content on any onsite Marketing employee events/workshop, ensuring timely updates are readily available to the team
Collaborates closely with stakeholders, teams, and vendors to foster effective communication and alignment throughout the project lifecycle. Regularly communicates progress and milestones to the relevant parties to ensure transparency and accountability
Budgeting and Expense Management
Proficiently processes expense reports and purchase orders (POs), proactively overseeing their completion to maintain a streamlined and efficient financial workflow
Calendar Optimization and Travel Management
Excellently coordinates and manages intricate calendars across multiple time zones, ensuring optimal scheduling and seamless time management for busy executives
Possesses a keen eye for identifying opportunities to optimize executive time management, streamlining schedules to maximize productivity and focus on strategic priorities
Constantly evaluates and fine-tunes scheduling practices, ensuring executives' calendars are balanced, with adequate time for important projects, meetings, and personal commitments.
Strives to create a harmonious balance between productivity and well-being, fostering a conducive environment for executive success and work-life integration
Skillfully handles all aspects of travel arrangements with sound judgement, meticulously organizing logistics to facilitate smooth and stress-free trips
Demonstrates flexibility and efficiency in providing support to the wider senior management team when required, actively contributing to their success and productivity
Qualifications
Advanced proficiency in Microsoft Applications, including Word, Excel, PowerPoint, and Outlook, with a demonstrated ability to utilize these tools effectively to enhance productivity
Exceptional skill in prioritization and adaptability, thriving in dynamic and fast-paced environments while consistently delivering high-quality results
Highly organized and detail-oriented, displaying an innate ability to work independently and take initiative to drive tasks to completion
Proven capability to execute tasks and make informed decisions with minimal supervision, showcasing a proactive and self-reliant approach to work
Outstanding interpersonal skills, embodying a customer service focus that enables seamless collaboration with colleagues of diverse personalities and functional expertise
Embraces a great sense of humor, contributing to a positive and enjoyable work atmosphere that fosters team camaraderie
Desire for continuous growth and improvement
Excellent written and verbal communication skills, allowing for effective interaction and engagement with various stakeholders
Fluency in English
Previous experience as an Executive Assistant supporting VPs and above or similar leadership roles, showcasing the ability to handle confidential and high-stakes responsibilities
Experience working in a culturally diverse and global company is a valuable asset, demonstrating adaptability and an inclusive mindset
Strong passion and determination to thrive at Equinix, contributing to the company's mission of transforming the world's connectivity
Equinix is committed to ensuring that our employment process is open to all individuals, including those with a disability. If you are a qualified candidate and need assistance or an accommodation, please let us know by completing this form.
Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.
